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Food & Drink
Vendors

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The Beaverdale Fall Festival depends on our Food Vendors to provide the great food, hospitality, and professionalism our attendees need to have an amazing experience. Maintaining a kind and supportive relationship with you is of the utmost importance to our organization and volunteers. Your talents, efforts, products, and skills not only help drive engagement in our festival but also helps to clarify why Beaverdale embraces longevity, trust and community above anything else.

FOOD & DRINK VENDOR PRICING

Friday & Saturday
Application Deadline is Aug 29.

 

10×10 - $280 / 10×15 - $330 / 10×20 - $380 / 10×25 - $430 / 10x30 - $480

$60 discount for registering prior to June 1


Electric Rental - Add $250 - not available after July 31.

Rules & Regulations

FOR PARTICIPATION

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The Festival is not responsible for any injuries that occur to vendors or their employees, loss or damage to any booth or its contents due to weather, fire, accident, theft, or any other cause. The Festival reserves the right to ask any vendor to leave or remove booth content that is disruptive to the Festival.

TO APPLY

>  Complete and submit the online application below.

>  We review all food & drink vendor applications to ensure that we have the space and do not have too many competing vendors. We will contact you regarding the status of your application and ask for payment. No application is secured until payment is received.

>  Email proof of liability insurance to vendors@fallfestival.org. Your certificate of insurance must specify the Beaverdale Fall Festival as the certificate holder and must include at least $1,000,000 of general liability coverage per occurrence. There is an example here.

>  No refunds unless you are not accepted as a Festival vendor.

>  Be specific on products and food that you want to sell. No changes without approval.

>  A temporary food establishment license must be obtained from the Iowa Department of Inspections and Appeals, independent from this application.

SET UP

>  Vendor placement is determined by the Festival. Locations will be marked on the street or parking lot, however, set-up cannot begin until instructed by a Festival representative. There is no guarantee that any vendor will get the same space as a previous festival.

 You will receive an email 1-2 weeks prior to the event with specific locations, and set-up instructions.

 You will be assigned a check-in time on Friday between 2 and 3.  Set-up must be complete by 5 pm
Friday, 9 am Saturday.  The Festival officially closes at 11:00 pm, both Friday and Saturday.

 Vendor vehicles cannot be parked within the barricaded Festival area. You will have 15 minutes to unload during set-up.

 Vendors must provide all their own needs, including tables.  The Festival only provides space.

 All vendors must comply with all rules and regulations of the Des Moines Fire Department, City, Polk County Health Department, and the State of Iowa. It is your responsibility to comply and have proof available at your booth.

 Volunteers are given Beaver Bucks to spend with Festival vendors. Vendors must accept Beaver Bucks in lieu of cash and will be reimbursed at the end of the Festival.

>  One vendor per registered space, no exceptions, and no sharing spaces. 

ELECTRICITY & WATER

>  Electric service is available for a fee and must be specified on your application.

>  If you purchase electrical and are approved, you will receive an Electric Worksheet to complete and return. Electricity will be run to your spot but you must provide extension cords to hook up your items; circuits cannot be overloaded.

>  Water will be available on the west side of Medicap Pharmacy (hoses are not permitted).

>  Generators are allowed if they run at 70 dB or less and must be indicated on your application.

>  Ice is occasionally available for purchase by bag. Please contact us if you are interested. A credit card must be provided upfront and will have a small amount pre-authorized prior to the festival to cover ice usage.

CLEAN-UP

>  Vendors are responsible for their own clean-up and trash bagging. Trash barrels will be available.

>  If damage or excessive clean-up is required at the end of the event, the vendor will be charged.

>  Vendors must be out of the Festival area by 12:30 am Sunday morning.

CONTACTS

>  QUESTIONS -- Contact us at vendors@fallfestival.org

 
 

Food & Drink Vendor

APPLICATION FORM

All Food Vendor Spaces have been filled for 2022.
Please contact us if you are interested in being a food vendor for 2023.