Rules & Regulations
The Festival is not responsible for any injuries that occur to vendors or their employees, loss or damage to any booth or its contents due to weather, fire, accident, theft or any other cause. The Festival reserves the right to ask any vendor to leave or remove booth content that is disruptive to the Festival.
> Complete, pay and submit the online application.
> Submit a copy of your insurance, following these guidelines. Your policy must list the Beaverdale Fall Festival as Additionally Insured.
> E-Sign the vendor contract. You may download a preview copy of the full contract and rules here.
> No refunds unless you are not accepted as a vendor.
> Vendor placement is determined by the Festival. Locations will be marked on the street or parking lot, however set-up cannot begin until instructed by a Festival representative.
> You will receive an email 1-2 weeks prior to the event with specific locations, set up instructions.
> You will be assigned a check-in time on Friday between 2 and 4. Set-up must be complete by 5pm
Friday, 9am Saturday. The Festival officially closes at 11:00pm, both Friday and Saturday.
> Vendor vehicles cannot be parked within the barricaded Festival area. You will have 15 minutes to unload.
> Vendors must provide all their own needs, including tables. The Festival only provides space.
> All vendors must comply with all rules and regulations of the Des Moines Fire Department, City, and Polk County Health Department. It is your responsibility to comply and have proof available at your booth.
> One vender per registered space, no exceptions and no sharing spaces.
ELECTRICITY & WATER
> Water will be available on the west side of Medicap Pharmacy (hoses are not permitted).
> Generators are allowed if they run at 70 dB or less and must be indicated on your application.
> Vendors are responsible for their own clean-up and trash bagging. Trash barrels will be available.
> If damage or excess clean-up is required at the end of the event, the vendor will be charged.
> Vendors must be out of the Festival area by 12:30am Saturday night.
> QUESTIONS -- Contact us at email@example.com
Commercial Vendor FAQs
It is each vendor’s responsibility to know if they are required to collect and remit Iowa Sales Tax. The Beaverdale Fall Festival does not accept responsibility for vendors who fail to meet this obligation. Vendors who are required to remit sales tax must have a valid Sales Tax Permit. For questions, please call the Iowa Department of Revenue and Finance at (515) 281-3114.
Can I pick my spot?
We cannot guarentee a specific spot, but you are welcome to put any preferences on your application. Final placement is at the discretion of the Fall Festival. We try to limit direct competitors being located next to each other.
What are the insurance requirements?
All vendors must have general liability insurance listing the Beaverdale Fall Festival as additionally insured. From time to time, some of the landlords/parking lot owners may also require a certificate of insurance. Your certificate of insurance must specify the Beaverdale Fall Festival as the certificate holder and must include at least $1,000,000 of general liability coverage per occurrence. There is an example here.
Can I share my space with someone else?
No, one vendor to a space. Anyone found violating this rule will not be asked to leave without refund and banned from future festivals.
Do I have to sign up for both Friday and Saturday?
Yes, commercial vendors sign up to do both days - there are no one-day options.
What is the deadline to apply?
August 18th, 2023, but spaces typically fill up ahead of that.
What if I don't have a general liability insurance policy for $1,000,000?
All of our vendors must have the appropriate general liability insurance to participate in the festival.
If you are a commercial vendor and don't already have a general liability insurance policy, for about $50 you can get a general liability policy that meets our requirements. Please follow this link to ACT Insurance to get an insurance policy for the festival. For your area of focus, please select "Other" and enter "Exhibitor". It takes about 10 minutes to apply for this general liability policy.
We also recommend you ask your own insurance company for a quote and to discuss your options.
Are you providing electricity?
No, we no longer provide electricity as an add-on. If you need electricity, you will need to provide your own generator that is rated to run at 70 dB or less. We will ask any generator that is too loud or unsafe to be shut off. (Suggested generator - Honda EU3000is or equivalent).